How Do I Export a Report to PDF, PPT or Excel Format?

Once you’ve created a report in BrandMentions, you need the flexibility to export it in a format that fits your workflow. You might need a polished PDF, a ready to use Power Point - PPT format for a presentation or an Excel file for deeper analysis and integration with other tools. BrandMentions gives you all these options so you can always get your data in the format you need.

This guide walks you through the exporting options available in BrandMentions and explains the best use cases for each format.

Exporting your report is quick and straightforward:

You don't need to return to the main dashboard to export your data. You can instantly download your report while you are actively building or adjusting its parameters, just like in the screenshot below.

Simply click Download PDF to export the current view as a PDF document.

This export format transforms your report into a customizable slide deck. It converts your charts, sentiment graphs, and mention summaries into high-quality visual slides that you can edit. You can easily add your own commentary, rearrange the slide order, or apply your own corporate slide templates.

You can also export a report in PPTX - Power Point format when you are creating or editing a project. Just click on click Download PPTX to download it as an editable presentation deck.
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⚠️ Important Note: While the exported presentation is 100% editable, the files are optimized for native Microsoft PowerPoint. Opening or editing the PPTX in cloud-based tools (like Google Slides) or alternative software (like Apple Keynote) might cause minor misalignments, layout shifts, or font substitutions. For the best visual experience, please use the native Microsoft PowerPoint desktop application.

You can easily export your data to Excel directly from the Mentions section in BrandMentions. Simply go to Mentions, apply any filters you need (date, source, sentiment, etc.), then use the Export option to export the visible data as an Excel (.xlsx) file. This lets you work with your mentions in detail, create custom reports, or combine them with other data sources.

BrandMentions’ reporting suite is designed to be flexible, and that includes how you export your data. Here are the main export formats you can use:
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This is the primary and most common export format for BrandMentions reports. It generates a high-quality, professional, non-editable document that’s perfect for sharing with clients, presenting to your leadership team, or archiving for your records. The PDF format preserves all your branding, charts, and visual elements so your report looks exactly as you designed it.

Best for: Formal presentations, client deliverables, and printing.

This option converts your visual report into a dynamic, fully editable presentation deck. It automatically populates your key charts, sentiment graphs, and mention summaries into high-quality slides, giving you full creative control. You can easily add your own narrative, change the order of the slides, or apply your company's corporate template for a seamless, on-brand look.

Best for: Live meetings, client pitches, internal team briefings, and customizable marketing decks.
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For users who want to perform their own analysis or combine BrandMentions data with other data sources, the Excel export option is ideal. It exports your data into a structured Excel spreadsheet, with key data points (such as mentions, sentiment, and reach) organized so you can easily work with them. You can then create custom charts, pivot tables, filters, and calculations based on your needs.

Best for: Deep-dive data analysis, creating custom visualizations, and integrating with other business intelligence tools.
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By providing PDF, PPT and Excel export options, BrandMentions ensures you’re never locked into a single way of working with your data. Whether you need a polished, presentation-ready PPPT or a flexible spreadsheet for deeper analysis, you can choose the format that best fits your needs and workflow.